Management-6

1.       What is per Capita method-

-          Minimum amount per head is fixed

2.       The name of the tool which is used for financial management of an organization-

-          Budget

3.       What is budget-

-          Annual estimate of income and expenditure

4.       The main source of income for university library is-

-          UGC

5.       The recurring expenditure in the libraries –

-          Salaries of the staff

6.       Expenditure of furniture is headed by-

-          Capital expenditure

7.       Which is the most accepted budgeting system in the university library-

-          Zero based budgeting

8.       Zero based budgeting was 1^st introduced in –

-          1970

9.       Peter Phyor is related with which budgeting system-

-          PPBS

10.   Who developed PPBS-

-          Rand Corporation

11.   What is the full form of PPBS-

-          Planning programming budgeting system

12.   PERT is-

-          A method of job analysis

13.   Full from of PERT-

-          Program evolution review technique

14.   Time and cost factors are necessary for which method-

-          PERT

15.   CPM was introduced in-

-          Construction program

16.   CPM developed in –

-          Kelly and Walker (1950)

17.   Cost benefit analysis is-

-          An important aspects of management

18.   The most important factor of marketing is –

-          Promotion

19.   Information of marketing is-

-          Marketing of library product and services

20.   What are the techniques of marketing –

-          Designing and system designing

21.   The control skill is required for what-

-          To control the market

22.   What is quality-

-          Performance to the standard expected by customer

23.   Quality means-

-          A good product

24.   Quality is appeared-

-          1970

25.   Quality management was 1^st started in-

-          1980

26.   TQM means-

-          It is a style of management to secure success for the origination

27.   Management means-

-          It is a device of taking work from the others

28.   Full from of MBO is-

-          Management by objectives

29.   The main focus of planning is –

-          Decision making

30.   The second step of decision making is-

-          Making list of curriculum

Management

1.       A library that doesn’t restrict users is called-

-          Open access

2.       In a circulation desk, how many gate hours can a staff member attend-

-          1500 gate hours

3.       ALA prescribes one staff member to serve population of-

-          2000

4.       Good office committee is a  –

-          Voluntary  body

5.       Good office committee decides-

-          Foreign currency conversion rates

6.       Good office committee is represented by-

-          Wholesalers, librarians, HRD and library association

7.       A exhibition of books with the object of selling and exchanging books in-

-          Book fair

8.       An agent whose business is to sell books directly to the librariers is-

-          Retailer

9.       The process of choosing books are-

-          Book selection

10.   Approval plan is related with-

-          Book selection

11.   A catalogue of books are listing of forthcoming books foe sale-

-          Advanced catalogue

12.   An order  with the supplier to be acted upon until it is countermanded is-

-          Standing order

13.   A file that contains records of the books on order from booksellers is-

-          Order file

14.   The date on which a publication is entered in the accession register is-

-          Accession date

15.   Which is the main record of the books added to a library-

-          Accession  register

16.   Standard size of the Accession register is-

-          16X13”

17.   A duplication of a book already in the library stock is –

-          Added copy

18.   What is out of print-

-          When no more copies of a book are available with the publisher the book is said to be out of print.

19.   A case of trays in which cards are filed is-

-          Card cabinet

20.   Placing of call no. on books is known as-

-          Marking

21.   A pocket of stiff paper pasted on inside of a book cover to hold a book card is-

-          Book pocket

22.   A list of books in alphabetical , classified or accession order, recently added to a library’s stock is-

-          Additions list

23.   A small display of books usually on one or several subjects, in a library is –

-          Book display

24.   ‘Loose leaf books ‘ is a recording apparatus used for recording receipt of –

-          Periodicals

25.   Back runs of the periodicals are-

-          Back files

26.   The corner of a library in which staff members handle the loan procedure is-

-          Circulation desk

27.   The membership card entitling the holder to borrow books from the library is-

-          Borrower’s ticket

28.   The registration no. assigned to a member of a library is –

-          Borrower’s no.

29.   A printed card which is filled with particulars of a book for addition to the library is-

-          Suggestion card

30.   Total collection of  library is –

-          Library collection

Circulation-2

1.       What is double entry charging system-

-          A method of recording book loans in which two records have been kept , generally a time record and a book record is called double entry charging system

2.       Which charging system reader’ ticket is used-

-          Pocket charging system

3.       Which is ledger charging systems-

-          A charging system where  record is kept in an account book is called Ledger charging system

4.       The 1^st electrically operated Newark charging system was introduced in 1932 –

-          Gaylord charging system

5.       Which charging system used by Remington and Keysort cards of McBee  Company of Canton , Ohio-

-          Punched card charging system

6.       A charging system in which borrowers can be identified at a glance is-

-          Signature charging

7.       Which is reverse Browne charging system-

-          It is a method of issuing books which has been similar to the Browne Book charging system but which has been using a pocket book card and a card ticket.

8.       In which charging system daily transactions are noted down in a register so that books issued may not be forgotten-

-          Day book system

9.       In Browne system , a card bearing numerals representing the dates on which books are due for return and is placed in front of the issue tray is –

-          Date guide

10.   What is date label-

-          A slip placed in library book and dated to indicate when it is due for return is called date label.

11.   Book card is-

-          A piece of card on which are written the means of identifying a particular book and which is used in charging the loan of books is called book card.

12.   Date stamp is-

-          A date used to make impression on the transaction card to indicate when the book is due for returns is called date stamp.

13.   Issue date is-

-          Date which date user borrows the book from library.

14.   Due date is-

-          The date on which a book is due for return on the library

15.   Reading materials in academic libraries for which there is great demand because of being placed on reading lists and which is placed in a separate short loan collection is-

-          Reserve collection

16.   Personal belongings  are deposited by the library customers at-

-          Property counter

17.   Automatic book delivery is –

-          Automatic book delivery is used for conveying library books from the stacks to the delivery desk by an endless belt device.

18.   The most popular and used charging systems are-

-          Browne and Newark charging system

19.   The main goal of charging system is-

-          Maximize the availability of library document

20.   Shelf list is very useful of –

-          Stock verification

21.   Compact storage method was emaciated by –

-          F. Rider

22.   Bay guides are used in-

-          Stack room

23.   Inter- library book loan is related with-

-          Circulation section

24.   Maintenance section of a library is entrusted with task of-

-          Storage of books

25.   If few section are chosen for stock verification it is known as-

-          Sample

26.   Maintenance section of a library is entrusted with the task of –

-          Storage of books

27.   Shelf list is maintained by-

-          Maintenance Section

28.   The process of shelf list cards keeping parallel to corresponding books on the shelves is known as –

-          Parallel arrangement

29.   The process of restoring order among the books is called-

-          Shelf rectification

30.   ‘Line’ denotes authority where as ‘staff’ stands for advice and –

-          Counsel

Charging system

1.       The main aim of circulation is-

-          Maximize the availability of library documents

2.       Kardex is used in-

-          The apparatus for keeping visible record of periodicals marketed by Remington Rand of India is named as Kardex

3.       Kardex is used in library for-

-          Recording of Periodicals

4.       Bottom card is used for each periodical for-

-          Kardex system

5.       Browne issue system was devised by-

-          Nina E Browne

6.       Browne charging system is used in-

-          Circulation

7.       Who developed the Newark system of circulation-

-          Newark library

8.       Newark system was 1^st used in –

-          USA

9.       Newark system was used in Library at-

-          Charging system

10.   Newark circulation system contains-

-          Borrower’s card

11.   How many registrations files are used in Newark system-

-          2

12.   How many readers tickets are provided to the readers in Newark system of circulation –

-          2

13.   The purpose of the patron register is to know the-

-          Identity of the borrower

14.   Three card system was used in –

-          Recording of periodicals

15.   Check card is introduced by-

-          Ranganathan

16.   The name of three card systems are-

-          Registered card, check card and classified index card

17.   Which term is used in return of books –

-          Discharging

18.   Remainder means-

-          Outdated books which are out of demand

19.   In Dummy system of circulation, dummy is made of-

-          Wood

20.   The term, ‘ Beespeaking’ means-

-          Reservation of the book

21.   Loose leaf books is a recording documents used for recording receipt of –

-          Periodicals

22.   What is circulation desk-

-          The area of library in which staff members handle the loan procedure is called circulation desk

23.   What is circulation-

-          Total no. of books lent out from a library in a given period is called circulation

24.   What is charging system-

-          The method employed in a library to record the loans of books is called Charging system

25.   Borrower’s registration means-

-          The process of establishing a data bank of the people who want to borrow library materials for use outside the library is called borrower’s registration.

26.   Borrower’s ticket means-

-          The membership card entitling the holder to borrow books from the library is called borrower’s ticket

27.   The registration number assigned to a member of a library is –

-          Borrower’s number

28.   In which charging system details of the loans are recorded on disc or tape is-

-          Audio charging system

29.   Demco self –charging systems means-

-          A lending system in which a borrower enters his ticket no. on the next vacant line of the book card, the assistant checks and stamps data label is called demco- self charging systems

30.   What is the simplified system of Detroit self charging system-

-          Newark charging system 

Management - 4

02/12/2014

1.       The school of management are divided by-

-          3 parts

-          1. Classical management theory  (1880- 1920)

-          Henry Fayol, C. I. Barnard, L. Urwick & bureaucratic organizations (Maxweber).

-          2. Neo-classical theory (1920- 1950)

-          Elton  Mayo, F. J. Roethlisberger, W. J. Dickson , Maslow, McGregor, Argyris , Herzberg, Lickert, Lewin

-          3. Modern management theory (1950-

2.       Mathematical Model-

-          It emphasis the complete employs view by revisionist researcher  (Litchfield) which includes systems theory , contingency theory, organizational and management science.

3.       Managers are divided into three groups –

-          1. Supervisory (or first line or operational) managers are directly oversee the efforts of those who actually perform the work. Performance of various routine tasks to obtain desired outputs of every units and concomitant activities is taken care of this level.

-          2. Middle managers – are supervisory level but subordinate to the most senior executives of the organization; they have the responsibility to develop implementation strategies for the concepts determined by top management , execution supervision , monitoring and other related functions

-          3. Top managers- most senior executive of the organization. They are responsible for providing the overall direction of the organization

Levels of management their responsibilities, duties and skills :

Conceptual Technical	Human	Top	Planning, policy making , quality control and evolution, resources, mobilization
		Middle	Execution of activities , supervision , monitoring
		supervisory	Routine tasks, concomitant activities

-           

4.       Modern management uses PERT technique, CPM , system analysis and others for improving quality

5.       Newman and Summer identified 4 functions of management-

-          Organization, Planning, Leading & controlling

6.       Full from of SWOT analysis –

-          Strength, Weaknesses, Opportunities and threats

7.       Various steps of Planning are-

-          SWOT analysis is the first step of planning

-          Establishing specific & clear objectives is the second steps of planning

-          3^rd step of planning is Premising

-          4^th search for & examine alternative course of action

-          5^th systematic evolution of alternative courses

-          6^th selecting the best course of action

-          7^th formulating smaller derivative plans

-          8^th to numberise the plan along with derivative plans by converting them into budgetary figures.  

8.       Some important basic concepts of staffing are-

-          Job analysis

-          Job description

-          Job specification

-          Job enlargement

-          Job enrichment

Collection development

1.       Some principles of collection developments are-

-          1. L. R. McColvin ‘s theory of book selection  (1925)

-          2. Drury’s Principles (1930)

-          3. Ranganathan’s book selection (1952)

-          4.Dewey’s Principles

2.       The basic principles of book selection were annunciated  in 1930 by-

-          Drury

3.       ‘Selection according to users needs’ is one of the basic uses of-

-          Collection Development

4.       What is the main in library-

-          Good collection

5.       Collection development’s means-

-          To build and improve the collection by useful documents

6.       Who said, ‘ The best books to the largest no. of reader at the least cost’-

-          Dewey

7.       Who said, Right book to the right reader at the right time was given by-

-          F. W. Drury

8.       Who said, ‘Books in themselves are nothing. They  have no more meaning than the white paper, until they are made serviceable by demand.’-

-          McColvin

9.       The main emphasis on McColvin’s  Book selections theory is-

-          Demand

10.   Demands and supply theory of book selection was discovered by-

-          McColvin

11.   Drury’s book principles main focus on –

-          Reader

12.   Who wrote ‘ living with books’ –

-          Haines

13.   According to Ranganathan, which five laws are helped to select books in library-

-          I, II, & III

14.   The concept of Demand theory of book selection was conceived by whom-

-          McColvin

15.   The author of ‘ Developing library collection’ is-

-          G. E. Evans

16.   Who wrote , selection materials for libraries-

-          Rovert Broadus

17.   What is the main & important task regarding the documents for collection development in the libraries-

-          Acquisition of the document